The OS · Registers & Site Records
The paperwork, keeping itself.
The registers the law requires and the records a site runs on — kept live, signed on the record, and filed into the SHE File automatically. Daily duties stop being a clipboard exercise and become part of the system.
01
The statutory registers
The registers an inspector asks for first, kept the way the law prescribes — live, inspected on schedule, and never reconstructed the night before an audit.
Fire systems
Fire equipment register
Fire systems and equipment registered and inspected under the OHS Act — every item, every inspection, every finding on the record.
Registered under the OHS Act
Inspection schedule enforced
Findings recorded per item
Fuel reservoirs
Fuel storage register
Fuel reservoirs registered and managed in line with SANS 10131 — capacity, location and inspection history held per reservoir.
Inspection history per reservoir
Live register, not an annual scramble
Mobile plant
Plant & generator register
Mobile plant and generators registered under GMR2 with their inspections and status tracked continuously.
GMR2-aligned plant register
Status tracked per machine
Connected to appointments below
02
The daily operational records
The records that prove a site was actually run — produced in the flow of the day, not recreated at month-end. This is where daily duties live in the operating system.
Chemicals
Hazardous chemical register
Hazardous chemicals registered with their safety data sheets managed alongside — what’s on site, where, and how it’s handled.
Chemical register with SDS management
Handling requirements attached
People movement
Visitors, attendance, pass-outs
Visitor register, attendance in digital or manual mode, and a pass-out register — who was on site, when, and under what authority.
Visitor register on the record
Attendance, digital or manual
Pass-outs client-signed and verified
Daily safety
Toolbox talks & first aid
A toolbox talk library with digital attendance registers, and first-aid kit inspections on schedule — the daily rhythm, recorded.
Toolbox talks with digital attendance
First-aid kit inspection register
Daily permit logs alongside
03
Signed and stored, automatically
A register nobody signed proves nothing. Every register in SiteActive carries typed-name acknowledgement — and the signed record files itself into the SHE File the moment it’s made.
Acknowledgement
Signed on the record
Registers are acknowledged with typed-name sign-off — who acknowledged what, and exactly when, captured with the record.
Typed-name acknowledgement
Acknowledgement travels with the record
Auto-filed
Filed without filing
The signed record is generated and stored into the document architecture automatically — no printing, scanning or lost binders.
Signed record auto-stored
Nothing depends on a binder
More on the SHE File →
04
Equipment & asset management
Machines are compliance subjects too. The asset register carries every machine’s inspections, work orders and breakdowns — with the statutory appointments that govern them linked alongside.
Asset register
Every machine, one record
Assets registered with their history — inspections, work orders and breakdown reports held per machine.
Asset register with full history
Work orders with formal records
Breakdowns reported and tracked
Pre-mobilisation
Checked before it works
Pre-mobilisation checklists aligned to GMR2 and SANS requirements — a machine proves itself before it starts.
GMR2/SANS-aligned checklists
Findings on the machine’s record
Appointments
GMR2 appointments linked
Statutory machinery appointments tracked with expiry countdowns — linked to the actual assets and sites they govern.
Appointments linked to assets
Expiry countdown per appointment
05
The H&S committee, run properly
Committees are a statutory duty most sites run on goodwill and a notebook. SiteActive runs them as a module — agendas, quorum, minutes and actions, all on the record.
The meeting
Agenda to minutes
Multi-committee support with agendas in the format the Department of Labour expects, attendance and quorum tracked, minutes held.
Attendance and quorum tracked
The follow-through
Actions that don’t evaporate
An action item register carries every resolution to its owner and its deadline — the meeting’s output survives the meeting.
Owners and deadlines assigned
Open items visible until closed
See how it connects in the OS →
Let the site keep its own records
Software-only deployment takes up to 72 hours — no hardware, no rip-and-replace.
Applications close 31 July 2026Programme commences 4 August 2026Seats strictly limited
Apply for the pilot →